Logging materials and expenses in the field
Logging materials and expenses in the field
Technicians can log materials, parts, travel, and other costs directly against a job while on site. These entries feed into the job's cost record, which your office uses to track profitability.
Where to log expenses
Open the job in your mobile workflow. Once you have recorded your arrival, you will see a "Log expenses" section between the WIP photos and the "Mark complete" step.
Logging mileage
Use the quick mileage form: enter the distance (in km) you travelled to the site and tap "Log km". This creates a travel entry attributed to you. The office will see it and can apply a per-km rate when calculating job costs.
Logging materials and other costs
Use the general expense form below the mileage form:
- Description — what you bought or used (e.g. "22mm copper pipe").
- Category — choose from: Materials, Parts, Travel, Subcontractor, Other.
- Qty — the quantity used.
- Cost (cents) — the unit cost in South African cents (e.g. 2550 for R25.50).
- Tap "Add" to save.
Who can see logged costs?
Logged costs are internal only. They are visible to the business owner and dispatcher on the job detail page but are never shown to the customer.
Can I delete a wrong entry?
Technicians cannot delete entries — only the dispatcher or owner can remove a cost entry from the job detail page. If you logged something by mistake, let your office know so they can correct it.